Introducing SmartFlow ADHD
The gold standard
in ADHD assessment.
A comprehensive clinical platform that empowers clinicians to deliver structured, evidence-based adult ADHD assessments — fully aligned with the Adult ADHD Assessment Quality Assurance Standard (AQAS).
Intelligent Automation
Data in. Insights out.
Patient and collateral data flows through SmartFlow's intelligent engine — emerging as structured clinical outputs, AI-augmented reports and automated scoring.
Built by Clinicians, for Clinicians
Everything you need.
Nothing you don't.
SmartFlow ADHD replaces fragmented paper-based processes with a seamless digital platform designed specifically for adult ADHD clinical assessments.
Managed Patient Journey
Every patient follows a structured clinical pathway — from initial onboarding and pre-assessment, through diagnostic interview and report generation, to medication titration and ongoing treatment. SmartFlow automates state transitions at each stage, ensuring nothing falls through the cracks.
Full Audit Trail
Every clinical activity is logged with timestamps, user identity and change details. From form submissions and edits to status transitions and document generation — the audit trail provides a complete, immutable record for clinical governance and regulatory compliance.
Appointment Management
Integrated calendar with day, week and month views. Schedule assessments, follow-ups and titration reviews directly within the platform. Appointments are linked to patient records, so clinicians have full context before every session.
AI-Assisted Summaries & Transcription
Record and transcribe clinical interviews in real-time. SmartFlow's AI engine generates structured summaries of symptom tables, impact assessments and clinical observations — saving hours of documentation time while maintaining clinical accuracy. All AI outputs are clearly flagged for clinician review.
Automated Tasks & Patient State Transitions
As patients progress through their clinical journey, SmartFlow automatically generates tasks for clinicians and administrators — from creating collateral accounts to scheduling follow-ups. Patient states transition automatically based on clinical milestones, keeping every case moving forward.
Configurable Email Templates
Customisable email templates for patient invitations, appointment reminders, collateral requests and GP correspondence. Each clinic can tailor communications to their brand and workflow — no developer required.
Prepopulated Clinical Forms
DIVA-5, WURS, ASRS, AQ-10, Weiss and MSI-BPD — all pre-built and ready to use, with automatic scoring where applicable.
Template-Based GP Letters & Prescriptions
Generate GP referral letters and prescriptions from structured templates, pre-filled with patient data, diagnosis and medication details.
Works from Anywhere
Web-based application accessible from any device. Patients complete forms at home before appointments; clinicians review records from clinic or remotely.
Multi-Tenant Architecture
Each clinic gets its own secure, isolated environment. Patient and clinician portals are fully separated, with per-tenant databases ensuring complete data isolation.
Audio Transcription
Record clinical interviews with in-browser audio capture and real-time transcription — producing searchable text records linked to the patient's assessment.
Automated Alerting
Smart notifications keep the clinical team informed — from incomplete patient forms and pending collateral responses to upcoming appointments and overdue reviews.
Third-Party Evidence
Collateral data.
Collected seamlessly.
AQAS identifies informant perspectives as a recommended component of gold-standard assessment. SmartFlow ADHD makes gathering third-party evidence effortless — for clinicians and informants alike.
Dedicated Informant Portals
Third parties — spouses, parents, siblings, close friends — receive their own secure portal accounts, completely separate from the patient's record. Each informant logs in independently to complete their forms.
Childhood & Adult Forms
Two structured questionnaires capture informant perspectives across the patient's lifespan. The Childhood Collateral form gathers developmental and behavioural data from someone who knew the patient as a child. The Adult Collateral form maps current functioning from someone close to the patient today.
DSM-5 Symptom Coverage
Each form systematically covers all 18 DSM-5 ADHD symptoms with frequency ratings and detailed narrative responses — asking informants to describe real-life examples, behavioural impact and any adjustments made to manage difficulties.
Automated Invitations
When a patient nominates collateral contacts in their New Patient Questionnaire, SmartFlow automatically alerts clinic administrators to create informant accounts and send secure invitation emails — no manual follow-up needed.
Progress Tracking & Auto-Save
Informants can complete forms at their own pace with automatic progress saving. Clinic staff can monitor completion status from the admin dashboard and follow up where needed — ensuring evidence is gathered before the assessment session.
Clinician Cross-Referencing
Collateral data feeds directly into the clinician's assessment workspace. Responses are available alongside patient self-reports — enabling side-by-side comparison during structured interviews and strengthening diagnostic confidence.
AQAS Aligned
Built on the science.
Backed by consensus.
SmartFlow ADHD is designed around the Adult ADHD Assessment Quality Assurance Standard — a consensus framework published in Frontiers in Psychiatry defining essential, recommended and optional components of gold-standard adult ADHD assessment.
Pre-Assessment Data Collection
Self-completed baseline scales, validated comorbidity questionnaires, and qualitative life-story narratives — collected digitally before the session begins.
Systematic Symptom Evaluation
Each of the 18 DSM-5 symptoms evaluated using semi-structured interviews (DIVA, ACE+) with open-ended questions and real-life examples — never a tick-box exercise.
Structured Impairment Assessment
Functional impairment mapped across education, employment, social settings and home life — documenting how ADHD symptoms interfere with real-world functioning.
Developmental History
Systematic review spanning childhood, adolescence and adulthood — including neurodevelopmental screening, psychosocial development and early risk factors.
Mental & Physical Health History
Comprehensive comorbidity screening, cardiovascular assessment, substance use evaluation and informant perspectives — all captured in structured clinical records.
Post-Diagnostic Discussion
Structured discussion covering environmental modifications, treatment options, employment issues, substance misuse risks and the positive impact of diagnosis — as required by NICE guidelines.
Based on: Young S, et al. (2024). "The consensus Delphi process for the Adult ADHD Assessment Quality Assurance Standard (AQAS)." Frontiers in Psychiatry, 15:1380410.
Read the full paper →How It Works
From referral to report.
Seamlessly.
1. Patient Onboarding
Patients receive a secure link to their portal where they complete baseline questionnaires, upload documents, and write their life story — all before the first appointment.
2. Clinical Assessment
Clinicians conduct the assessment using SmartFlow's guided interview framework, capturing structured data across all AQAS domains in real-time.
3. Report Generation
SmartFlow automatically compiles assessment data into a comprehensive clinical report that evidences all diagnostic criteria and AQAS requirements.
4. Post-Diagnostic Care
Facilitate structured post-diagnostic discussions, generate management plans, and maintain ongoing patient engagement through the secure portal.
Enterprise Security
Your data is safe.
By design.
SmartFlow ADHD is deployed on AWS with a defence-in-depth architecture — ensuring clinical data is protected at every layer, from network to application.
HTTPS Everywhere
All traffic encrypted in transit with AWS ACM certificates. HSTS headers enforce secure connections. HTTP Strict Transport Security prevents downgrade attacks.
WAF Protection
AWS Web Application Firewall shields against SQL injection, XSS, and malicious request patterns. Tenant-aware rules block requests with invalid host headers.
Private Subnets
Application servers and databases run in private subnets with no public IP addresses. Access is only possible through the load balancer or AWS Systems Manager.
Data Encryption at Rest
All data encrypted at rest using AWS KMS. RDS databases, S3 file uploads and Secrets Manager credentials are protected with AES-256 server-side encryption.
GDPR Compliant by Design
SmartFlow ADHD is built from the ground up to meet the requirements of the General Data Protection Regulation (GDPR), ensuring that patient data is handled lawfully, transparently and securely at every stage.
Patients provide informed, explicit consent before any data is collected. Consent for treatment and data processing is captured digitally with full audit trail — including who consented, when, and to what.
Only clinically necessary data is collected. Forms are purpose-built for ADHD assessment — no extraneous fields, no unnecessary personal data. Draft submissions are automatically cleaned up after configurable retention periods.
Patient records, clinical data, uploaded files and user accounts can be fully deleted upon request. Deletion cascades through all related records — from form submissions and collateral responses to audit entries and file uploads.
Role-based access ensures patients can only view their own data. Collateral informants are restricted to their assigned forms. Clinicians access only their clinic's patients. Per-tenant databases provide complete organisational data isolation.
All data is encrypted at rest (AES-256) and in transit (TLS 1.2+). File uploads use pre-signed URLs with time-limited access. No patient data is stored in browser local storage or exposed in URLs.
Every access, modification and deletion is logged with timestamps and user identity — providing a complete, immutable record for data protection audits and subject access requests.
Ready to transform
your ADHD assessments?
Join clinics across Ireland and the UK who are using SmartFlow ADHD to deliver consistent, high-quality, AQAS-aligned assessments.
Get in TouchContact
Let's talk.
Interested in SmartFlow ADHD for your clinic? Send us a message and we'll be in touch to arrange a demo.